Personal Assistant to Directors

On behalf of our client, a luxury retail company based in Limassol, we are seeking a highly organised Personal Assistant to provide executive, operational, and personal support to the Directors in a fast-paced environment.

Key Responsibilities:

•Providing trusted, high-level support to the Directors by managing priorities, anticipating requirements, and facilitating informed decision-making.

•Managing complex calendars, scheduling meetings across multiple time zones, and coordinating business appointments.

•Organizing and coordinating internal and external meetings, preparing agendas, recording meeting minutes, and tracking action items.

•Acting as the primary point of contact between the Directors and internal teams, stores, external partners, landlords, service providers, and other stakeholders.

•Managing end-to-end international travel arrangements, including flights, hotels, transfers, visas, detailed itineraries, and last-minute changes. Coordinated travel and buying appointments for over 65 premium luxury brands.

•Managing personal appointments, external errands, and time-sensitive requests while supporting both professional and personal matters to optimize the Directors' time.

•Coordinating with maintenance teams, cleaning companies, and external vendors to ensure all stores and offices operate efficiently.

•Proactively identifying operational issues and ensuring timely resolution to maintain smooth business operations.

•Overseeing office administration and managing the procurement of office supplies, cleaning products, uniforms, client gifts, operational materials, and floral arrangements for stores and offices.

•Managing employee contracts, agreements, annual leave records, onboarding documentation, and induction processes for new employees.

•Supporting talent acquisition by screening CVs, coordinating recruitment activities, and conducting initial candidate interviews.

•Supporting store openings, renovations, relocations, and other business projects as required.

•Coordinating company events, staff meetings, training sessions, and client hospitality arrangements.

•Managing procurement activities and liaising with suppliers to ensure cost-effective purchasing and service delivery.

•Maintaining strong relationships with key suppliers, luxury brand representatives, landlords, showrooms, and external stakeholders.

•Ensuring compliance with company policies, procedures, and administrative requirements.

•Tracking project deadlines, monitoring follow-ups, and ensuring the timely completion of action items across departments.

•Providing crisis-management support by handling urgent operational matters, resolving issues efficiently, and adapting to changing business priorities.

•Identifying opportunities to improve processes, workflows, and operational efficiencies.

•Managing multiple priorities independently while maintaining a high level of professionalism, discretion, and confidentiality. …

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