Personal Assistant

payabl. empowers businesses to grow through payments innovation and banking services. Our ambition is to expand our strong portfolio of global financial services we provide to businesses and make them all available in one place on our platform we call payabl.one. As a licensed financial company with principal membership with card schemes, we specialize in global payments and providing businesses with multi-currency accounts.

About the role:

The Personal Assistant will provide high-trust support to senior executives, ensuring priorities are executed efficiently and nothing falls through the cracks. The role is responsible for managing complex calendars, coordinating meetings and travel, tracking commitments, and streamlining communication across a fast-paced, multinational environment.

Acting as a key point of coordination, the Personal Assistant will exercise sound judgment, discretion, and proactive problem-solving to keep executives organised, prepared, and focused on high-value activities. Success in this role is measured by the ability to reduce bottlenecks, anticipate needs, and ensure seamless execution of executive priorities.

Reporting Line: Executive Assistant

Location: Limassol, Cyprus

Key Responsibilities:

•Own end-to-end calendar and schedule management for both executives across UK / EU / EMEA time zones

•Actively track executive commitments, follow-ups, and actions to ensure nothing is missed

•Coordinate and send business-related invites for meetings, dinners, events, and external engagements

•Prepare concise one-page briefs ahead of key meetings, highlighting context, attendees, and decisions required

•Track and route internal approvals, ensuring the correct order of sign-offs is followed

•Coordinate meeting logistics, agendas, and pre-shared materials (avoiding channel and document sprawl)

•Act as a communication gatekeeper, surfacing only what genuinely requires executive attention

•Consolidate actions into clear post-meeting summaries with owners and deadlines

•Ensure executives are only included in critical groups, threads, and mentions when it comes to internal communication

•Manage travel and accommodation coordination, including itineraries and meeting logistics

•Assist with posting and coordinating content on social platforms as required by the executives

Key Requirements:

•3+ years’ experience supporting C-level executives in fast-paced, multinational environments, with demonstrated ownership of complex calendars and schedules

•Experience or strong understanding of the payments, fintech, or financial services industry

•Exceptional organisation and prioritisation skills, with a proven ability to reduce bottlenecks and manage high-volume communication

•Strong written and verbal communication skills, including drafting concise briefs and filtering information with sound judgment …

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